DescriptionMany people are afraid to write, possibly not having done so since they left school; others are daunted by the blank page and don’t know where to start: this course will help you to overcome your concerns by focusing on the skills you need to make the writing process easier and ensure your report is appropriate for your audience and therefore achieves its objective. Having a reputation for being able to express yourself accurately, briefly and with clarity is vital when you consider that reports are often the basis of decision making in organisations By the end of this course you will feel far more confident about writing a report, having considered what to include and exclude and having a template to work with. Learning occurs as part of the large group with inputs provided by the tutor and in smaller groups and individually where you and your fellow participants drive your own learning based on experience and the reports you brought with you to the course. There is lots of opportunity for discussion and questions.
Session 1 – Tailor content to reader’s needsDuring this session we will answer the following questions:
- Who is going to read my report
- What does he already know?
- What does he need to know?
- What technical terms will he understand?
- How much background information does he have?
- How much time does he have for reading?
- What is his likely reaction to the subject?
Session 2 – Gather information and select what is relevant
- Once you know your reader’s needs and your own you can begin to select what should and should not be included in the report
- Pattern diagram your report
- Prepare an outline structure using the reports you brought with you.
Session 3 – Structure your report
- Decide whether to adopt a direct or indirect approach
- Look at the function and position of each part of the report starting with the Introduction
Session 4 – Write your reportDuring this session, we will consider the importance of:
- Headings and subheadings
- Plain English – using words that support your message
- Number pages
- Tables, figures and graphics – assessing what supports your message
- Footnotes and appendices
Session 5 – Edit your own report for maximum impact
- During this session you will critically appraise your report and ask yourself whether, it truly meets the needs of the client. Have you answered their questions? Can they make an informed decision on the basis of your report?
- Tailor content to reader’s needs
- Gather information and select what is relevant
- Structure your report
- Choose words that support your message
- Assess where to use graphics
- Choose the right image to support your content
- Edit your draft for maximum impact
Participants and RequirementsThis course is for you if you write business reports. You will need to bring a report with you; we will refer to this during the course.
Course Duration1/2 day